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Does your business offer large-format printing services? Here are some key tips and tricks that will help you remain productive when undertaking a large format scanning production and process.
Prep Your Documents. Large-format drawings can require a lot of repair and preparation. Always check for staples and notes—some of which may be attached to the middle of the document—and tape torn edges. If a large document has been rolled up and stored, it may need to be reverse rolled or flattened out for at least 48 hours. Dust can damage a scanner’s glass, so be sure to vacuum stored drawings. Don’t be scared to get out an iron and ironing board to get drawings flat enough to scan.
Sorting Methods. Determine whether your project’s drawings should be sorted by size and/or by quality. This minimizes the time spent changing settings during the scanning process. Remember that PDF and JPG formats have limitations—up to 100 inches—to scanning.
Drawings-by-Numbers. Consider applying a unique ID number based on project and drawing. Labeled stickers instead of stamps or ink, which bleeds on Mylar, will help identify that the drawing has been scanned. ID numbers also help with quality assurance and avoid duplicating work. continue reading...
There are many companies with rows and rows and rows and rows of filing cabinets. They are always paper filing everything. Do you lose files? Misplace files? Is your company this way? All of these are dangers when dealing with hard copies of documents.
Almost all new copiers come with scanning these days, so there is really no excuse to lose documents. It’s a simple matter of properly tagging the file and making sure it follows the destination rules.
Many people that have 20 filing cabinets could pretty easily cut this number down, so why don’t they? Change in process can be hard.
For many, many years, copier machines have a standard mounting on the desktop or in schools. They were popular even before some computers. Copiers were used primarily to create black and white copies of the documents, or virtually anything that is on paper.
The first copiers have been produced as large, bulky equipment but because of technological development, there are many copier machines today that a very compact and many more features than their predecessors. continue reading...
Did you know, on average companies have to hire an additional employee for every 12 filing cabinets simply to maintain organization. This is just the beginning of what it costs to manage paper documents in an increasingly digital world. Whether you are looking for a way to improve personal or professional productivity, capture and distribute paper-based information amongst workgroups, departments, and small businesses, or even blend multiple business applications from networked printers/copiers or scanners, Document Scanning Solutions can securely transform paper documents into business value.
Paperwork is paper that works… Document scanning solutions turn everyday tasks into routine processes that take less time, involve fewer steps, and allow employees to accomplish more. Enabling document scanning services stop the inefficiency inherent in paper files and achieve greater productivity, better information management, and lower overhead expense-a benefit to any bottom line. continue reading...
Printers and scanners are an absolute necessity in every organization, business, office, educational institution, and more. The numerous brands and features of printers and scanners can vary anywhere from the numerous accessories, to the simplicity of black and white, color or both depending on the intended job.
Printers are available for specific purposes such as printers for mobile receipts, mobile thermal labels, network thermal labels and more. While some scanners can also be used for specific scanning purposes of photos, business cards, documents, and checks. Although some machines can accomplish both jobs of the printer and scanner.
Printers
The print preview option works out to be a great advantage as it helps a person to see how everything would look like in final, hard copy. Another advantage of printers is allowing storage of all the information in files for future reference with an ease and peace of mind that nothing important will be lost.
Laser printers, print quickly while, inkjet printers are cheaper they are slower. Yet, both printers use ink cartridges and will need to be changed. A good sensible solution to dealing with constantly changing cartridges is to use reusable cartridges.
Scanners
Scanners are machines you can scan just about anything and view it in soft copy on your laptop or computer. Meaning important documents like proof of purchase receipts, photos, contracts, and articles from newspapers or magazines, can be scanned and shared over email with friends or colleagues. continue reading...
In today’s office, multifunction devices can print, copy, scan to network destinations, send email attachments, and handle incoming and outgoing fax transmissions. If everyone has access to your multifunction printer, that means just about anyone can launch attacks against the network and network resources ranging from simple (picking up documents left in the output tray) to complex (distributing documents over the network or accessing confidential information).
Xerox is committed to helping you secure your environment and achieve your regulatory compliance objectives through systems, software and services designed to provide security that assures the confidentiality, integrity and availability of critical document and network assets. continue reading...
Protecting sensitive, proprietary or classified information has always been challenging. Nevertheless, before the advent of today’s digitally networked offices and increasingly sophisticated threats, maintaining airtight security of confidential documents often meant simply putting those documents away and locking the door behind you at the end of the workday.
In this uneasy, post-9/11 environment, however, managers in government as well as healthcare, financial services, pharmaceuticals and other segments of corporate America are more aware than ever before of the need for deploying more sophisticated document security processes and technologies to ensure confidentiality. continue reading...
Kofax is focused on the first and most vital step in information management: consistently capturing the various types of data that exist throughout your organization, in the highest quality possible, and indexing it all so you can easily find it again. Whether your information is on paper or in electronic files, whether it is parked at a central office or scattered on desktops and remote offices throughout the world, Kofax an help you capture it all quickly and accurately.
Ascent Capture accelerates business processes by collecting paper documents, forms and e-documents, transforming them into accurate, retrievable information, and delivering it all into your business applications and databases. It offers unmatched compatibility with scanners and other capture devices, plus content and document management systems, workflow applications and databases. No matter what hardware or enterprise applications you choose now or in the future, you can count on Ascent Capture to ensure consistent capture, indexing and validation of your important information. continue reading...
Tristam Wallace, at the Document Imaging Blog, had a very interesting post on SharePoint and Document Imaging. I think that one of the most common misconceptions is that if you have SharePoint in your office that you have a fully featured document imaging system.
SharePoint can certainly help increase your productivity through collaboration and document storage, but if you have a lot of unstructured data (documents that have been scanned), you probably need to look at integrating your document imaging system (capture/scanning or storage) with SharePoint to help your employees increase their document management productivity. continue reading...
The Capture Applications on the market today are outstanding when it comes to automation. For any organization that has a large scanning project, or requires minimal time and maximum efficiency from its scan operators, some level of automation is a necessity. So what does automation mean when we are discussing capture applications
Below are some key feature that will minimize the time and effort required to scan and process documents:
Document Separators – with most scanners, if you have 10 documents to scan, you will need to run each set of pages through the document feeder, and save them off individually to your repository. Applications that allow document separators provide a means to place separator sheets between each of your document sets, place the entire pile into the document feeder, and let the software split the stack into individual files. This is a huge time saver, even with a small number of documents. continue reading...
What should a Law Firm look for in a scanning application?
Here are some suggestions:
Barcode Separator Functionality - Separator pages allow the user to insert a specially coded page between documents in a stack. Once scanned, the software uses these pages to determine when a document begins and ends. This allows the scanning of many documents at once, rather than scanning one at a time. There is also the notion of "intelligent separators" which allow you to encode data on the separator page, such as case, matter, attorney, etc.
Image Enhancement - These tools will automatically adjust contrast and brightness, remove problematic colors, remove speckles, and thicken fonts. If you want the highest quality image, with the least amount of scanning operator intervention, this is a key component to any scanning system. continue reading...
Tristam Wallace, at the 
outstanding when it comes to automation. For any organization that has a large scanning project, or requires minimal time and maximum efficiency from its scan operators, some level of automation is a necessity. So what does automation mean when we are discussing capture applications
Barcode Separator Functionality - Separator pages allow the user to insert a specially coded page between documents in a stack. Once scanned, the software uses these pages to determine when a document begins and ends. This allows the scanning of many documents at once, rather than scanning one at a time. There is also the notion of "intelligent separators" which allow you to encode data on the separator page, such as case, matter, attorney, etc.
