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Don’t Let Paper Have the Last Laugh

In 1975 a Business Week article discussed how the personal computer revolution would ultimately lead to a paperless office.  In 2009, thirty-four years later, the information contained in paper form has changed, but businesses are increasingly inundated with paper records.

The Environmental Protection Agency (EPA) reports:

· The average office worker goes through 10,000 sheets of copy paper a year.

· Each employee in a typical business office generates 1.5 lbs of waste paper per day.

· Reducing paper production by a ton saves the equivalent of 4,100 kWh of energy and 7,000 gallons of water.

Every aspect of the paper storage process adversely impacts a business’ budget and the environment as a whole.  These financial drawbacks of paper storage include the purchase of paper, personnel resources spent filing and finding documents, increase of square footage for physical file storage and recovery from flood or fire damage. continue reading...

Xerox Launches Enterprise Print Services; First To Meet Printing Needs From the Desktop to the Print Center

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ROCHESTER, N.Y., Oct. 29, 2009  -- Solidifying its lead in managed print services (MPS), Xerox Corporation (NYSE: XRX) today announced Enterprise Print Services (EPS), the first offering to help companies better manage documents across their global print infrastructure - from the office to the in-house print center to the virtual workplace.

Xerox EPS reduces the cost of printing, sharing and updating everything from a home worker's 50-page proposal to full-color brochures in a marketing department. Extending Xerox's MPS offering to give companies a complete view of worldwide print operations, EPS ensures all document output meets budget targets, security policies, and environmental sustainability objectives.

"By expanding MPS beyond the office walls, organizations have total control over company-wide print spend," said Ken Weilerstein, vice president, research at Gartner, Inc. "This is significant because internal and external print shop costs can often exceed office printing spend, so optimizing across all print environments will uncover even more sources of cost savings."

Xerox makes it easy for companies to identify new opportunities to cut costs and improve efficiency across the entire print network by adding the following capabilities to its MPS portfolio: continue reading...

  • Support for home and virtual printing: Employees working from home or remote locations benefit from the same support system offered in the office. Xerox monitors off-site devices and reaches out via phone, e-mail or Web-based support sessions to provide technical assistance. Universal print drivers give mobile workers easy access to print output devices when working in corporate offices.
  • Print routing to save money, paper and time: Based on an analysis of employee work habits, Xerox helps companies set up guidelines that direct documents to the most appropriate device, based on specific requirements such as cost, turnaround time and location. For example, when employees go to print, they receive a message such as: "Print to a different printer nearby to save $20."
  • Use the in-house print center more effectively: To better manage costs in the production print environment, EPS allows employees to send more complex printing requests to their internal print provider right from the desktop. Employees are presented with choices for binding and stapling and can preview the final document, eliminating the extra steps typically taken to prepare files and deliver them to the print center.

Xerox "Widens" Line of Printers; New Compact Systems Big on Features

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ROCHESTER, N.Y., 29 Oct. 2009 -- Architectural, engineering and construction companies, manufacturing firms and commercial print shops have an affordable new option for their black-and-white technical documents. Xerox Corporation's (NYSE: XRX) Wide Format 6604™ and 6605™ Solutions mark the eighth and ninth wide format products the company has unveiled in the last two years.


The compact new systems integrate 600 x 600 dpi copying, scanning and printing with an easy-to-use interface to ensure crisp, accurate image quality on jobs such as emergency services maps, electrical wiring diagrams or construction plans. An on-board color scanner allows for hard copy documents to be scanned to electronic files or can copy existing prints of varying sizes, including the most common wide-format size drawings, E and A0 documents.


The 6604 and 6605 Solutions can produce up to four and five D or A1 size images per minute, respectively. Users can select a two-roll paper option for greater printing capacity. The 15-inch color touch screen and intuitive user interface make them easy to operate, even for users that don't have familiarity with wide format printers.


"What sets these products apart are the simple graphical user interface, high-quality output and modular approach, which make it easy for customers to add features and capacity as needs change," said Tim Greene, director of wide-format and jetting technologies at InfoTrends, a leading market research and consulting firm in the digital imaging and document solutions industry. continue reading...

10 Ways HP MFPs Save You Time and Money and Help Protect Your Information

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Case Study 1. Spend less time managing devices IT departments spend 15% of their time on printerrelated issues. Consolidation results in fewer hardcopy devices to manage and a smaller inventory of supplies and spare parts to maintain. Plus, network integration makes MFPs easier and less expensive to support than their standalone counterparts.

2. Reduce time spent walking from device to device By combining printing, copying, faxing, scanning and digital sending (scan to email, folder, etc.) in a single device, MFPs give information workers network access to all the capabilities they need to effectively and efficiently handle digital and paper documents.

3. Experience fewer network bottlenecks Where some competitive devices force you to accept performance/print-quality tradeoffs, HP LaserJet and Color LaserJet MFPs feature advanced processing and imaging technology, ensuring you of consistently high-quality output at full engine speeds and realworld performance that often surpasses competing products boasting faster engine specifications. This is because, generally, HP LaserJet and Color LaserJet MFPs and printers are designed to offer their best output quality at full engine speed. Many competing devices slow down considerably in best print quality mode due to issues like formatter bottlenecks or employing solid-ink technology. continue reading...

Xerox Print Driver Compatibility with Mac Operating System 10.6

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Oct. 20, 2009  -- Xerox has been working hard to ensure our product line is compatible with the new Mac operating system, Mac OS X 10.6, Snow Leopard, launched in August and Microsoft’s recently introduced Windows 7. The majority of Xerox printing products currently support both platforms and print drivers are available at www.xerox.com/drivers. continue reading...

Put Color back into Productivity and Reduce Costs

Colored Pencils2-Lg New color multifunction systems allow businesses to create color documents quickly and cost-effectively.  These systems print, copy and scan in brilliant color, equipping you with the tools to create, duplicate, and store your creations.

Make sure you’re staying ahead of the curve by investing in a color-enabled MFP.  Enjoy the same function and added benefit of professional color for about the same investment as a black-and-white system. Compared to ink jet or laser printers, a color-enabled MFP allows you to print, copy, and scan in full color at faster speeds for a fraction of the cost. Digital copiers also produce high-resolution copies with more clarity and detail than analog copiers. continue reading...

New Xerox Printer Delivers Vibrant, Professional Color that's Easy on the Budget

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NORWALK, Conn., Oct. 06, 2009  -- High-quality color is no longer off limits to budget-conscious small businesses and workgroups with the introduction of Xerox Corporation's (NYSE: XRX) Phaser™ 6140 color laser printer.

Priced at $399, the Phaser 6140 produces vivid color documents by pairing 600x600x4 dpi image resolution with Xerox's Emulsion Aggregate High Gloss (EA-HG) toner, which provides crisp text and uniform color. A variety of tools such as Adobe® PostScript® 3™, PANTONE® color-approved simulations and Xerox color-correction technology are also included to help manage color and ensure professional-looking color prints.

"A small budget shouldn't mean you have to sacrifice making a big impression," said Rick Dastin, president, Global Product Delivery Group, Xerox Corporation. "The Phaser 6140 delivers show-stopping color and performance at an affordable price."

With a paper capacity of 250 sheets and fast print speeds of 19 pages per minute (ppm) in color and 21 ppm in black and white, the Phaser 6140 helps small offices produce high-quality color documents quickly and reliably. The printer's compact design is ideal for businesses with limited space. continue reading...

It’s Not Only Humans Who Have A Net Worth

Binary code I was recently browsing the internet when I came across a website claiming it could tell me exactly how much my life was worth as a human being.  Intrigued, I filled out a survey that asked questions about my physical, mental, lifestyle and personality factors.  Once completed it broke down every aspect of my answers and gave me an exact number of my life’s worth—$2,327,896 to be exact. 

I began wondering, if there is a method to determine something as intangible as the price of a human life, certainly any other object could be also be weighed and measured.  Businesses everywhere know the value of a document, but how much is it really worth?  While the question remains of why researchers would find interest in determining the life worth of a piece of paper, I did find an answer.  Research has shown that over a document’s lifetime the cost of handling, storing and shipping a single paper document can easily reach up to $30.

First, there is the cost of the paper itself, just a few cents to begin with, but we’re only getting started.  Then there is the cost of storage.  This can include anything from file folders, file cabinets and storage boxes to the extra office storage space you have to rent. continue reading...

Exposed: The Low Cost of Today’s Document Management

Any business whether it’s healthcare facilities, legal firms, financial services or educational institutions, has to deal with an inordinate amount of documents.  When digging through a dusty file cabinet for a case study or client information, at the back of any file clerk or assistant’s mind is the question “Isn’t there a better way?”iStock_000001603012Small

Anyone who deals with paper on a regular basis has dreamed of having their paper information on their computer.  Now that the price of hardware space has decreased, the possibility of integrating an electronic document management system is more appealing than ever.  continue reading...

Reclamation Isn’t Just About the Environment—Reclaim Your Office Space

With the emphasis on the environment and utilizing what you already have, many organizations are exploring new ways to reclaim wasted office space.  If you are looking for more space in your office, a great place to start may be with your Files-Lgfiling cabinets. 

Where to Start
Average rent for an office space is $24 a square foot.  Using this average, a 20 x 20 filing room will cost $9,600 annually. If this space can be reclaimed for additional offices, the potential savings realized by not having to move or rent additional rooms are substantial.

Say Good-bye to Paper Documents 
Electronic Document Management technology enables paper files to be scanned to a secure network server. The paper files can then be sent to off-site storage or shredded, freeing up valuable office space.  continue reading...

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