An office printer is one of the most expensive pieces of office equipment to buy. Given the size of the office, it is important to be careful that you are getting the most for your money.

It is unwise to buy the cheapest model of printers available, because to buy a replacement and with maintenance costs, it may ultimately cost you more in the long run. One of the first decisions to make when purchasing a printer is whether you need one that is just for black and white documents or for color documents. This decision can ultimately affect the price. Color printers are typically higher in cost, but definitely worth it if you will be printing images. If the majority of printing in your office comes in the form of text documents and memos, a monochrome printer may be your best choice. continue reading...

Document and content management involves the transformation of paper files into a digital format. A document management system can cover areas such as security, disaster recovery, collaboration, and printer management.

If an organization develops and maintains its content and documents effectively, the information that is in your system can save your company time and money. If not handled properly, however, content and documents can decrease your company’s productivity.

The migration from paper to pixels has changed more than a few companies. The task can involve major changes to workflow and transform your company into the best it can be. Digging through old documents and records can be a long and exhausting process. With a document management system, all of these troubles can be taken care of and your business can become much more organized. continue reading...

Does your business offer large-format printing services? Here are some key tips and tricks that will help you remain productive when undertaking a large format scanning production and process.

Prep Your Documents. Large-format drawings can require a lot of repair and preparation. Always check for staples and notes—some of which may be attached to the middle of the document—and tape torn edges. If a large document has been rolled up and stored, it may need to be reverse rolled or flattened out for at least 48 hours. Dust can damage a scanner’s glass, so be sure to vacuum stored drawings. Don’t be scared to get out an iron and ironing board to get  drawings flat enough to scan.

Sorting Methods. Determine whether your project’s drawings should be sorted by size and/or by quality. This minimizes the time spent changing settings during the scanning process. Remember that PDF and JPG formats have limitations—up to 100 inches—to scanning.

Drawings-by-Numbers. Consider applying a unique ID number based on project and drawing. Labeled stickers instead of stamps or ink, which bleeds on Mylar, will help identify that the drawing has been scanned. ID numbers also help with quality assurance and avoid duplicating work. continue reading...

Printers are now used daily and are a necessity to businesses. They are very useful for people, whether at home or office. The printer is a peripheral device for the production of paper copies of documents and data that are stored in a digital form. There are many types of printers available that are used for printing different things.

These days the preferred printer is a multi-function printer. These printers have many features, which is very convenient in everyday life. Computers are everywhere, and a computer without the printer seems to be incomplete. Multi-function printers have eased the tension of the people who have had to buy scanners, copiers and many other things to complete their office. Multi-function printers are a bit more expensive, but it is a profitable deal, because it has multiple functions in itself.

The multi-function printer can save electricity, because as a single device it will be plugged in to power serving the same purposes as three machines would. This power management feature is very useful, because the function that is required, can be used to work, while other functions are disabled. When a person uses a printer, scanner and copier can be switched off. You did not use the power over all functions into a single function. These printers also save space, whether it is kept in the office or at home. A multi-function printer reduces the number of devices in a room. continue reading...

There are many companies with rows and rows and rows and rows of filing cabinets. They are always paper filing everything. Do you lose files? Misplace files? Is your company this way? All of these are dangers when dealing with hard copies of documents.

Almost all new copiers come with scanning these days, so there is really no excuse to lose documents. It’s a simple matter of properly tagging the file and making sure it follows the destination rules.

Many people that have 20 filing cabinets could pretty easily cut this number down, so why don’t they? Change in process can be hard.

For many, many years, copier machines have a standard mounting on the desktop or in schools. They were popular even before some computers. Copiers were used primarily to create black and white copies of the documents, or virtually anything that is on paper.

The first copiers have been produced as large, bulky equipment but because of technological development, there are many copier machines today that a very compact and many more features than their predecessors. continue reading...

Did you know, on average companies have to hire an additional employee for every 12 filing cabinets simply to maintain organization. This is just the beginning of what it costs to manage paper documents in an increasingly digital world. Whether you are looking for a way to improve personal or professional productivity, capture and distribute paper-based information amongst workgroups, departments, and small businesses, or even blend multiple business applications from networked printers/copiers or scanners, Document Scanning Solutions can securely transform paper documents into business value.

Paperwork is paper that works… Document scanning solutions turn everyday tasks into routine processes that take less time, involve fewer steps, and allow employees to accomplish more. Enabling document scanning services stop the inefficiency inherent in paper files and achieve greater productivity, better information management, and lower overhead expense-a benefit to any bottom line. continue reading...