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Sometimes, you need a little help from a friend. Xerox Corporation unveiled a new software tool for its ColorQube 9200 Series multifunction printers (MFP) that prompts office workers on ways to save money and print greener.
The Web-based software called Xerox Print Advisor uses on-screen prompts to alert users to simple actions they can take to print smarter. For example, if a user chooses to print a multiple page document on one side only, an on-screen message appears recommending two-sided printing.
Free to ColorQube 9200 Series customers, Print Advisor also collects data on all print jobs, such as how many pages each user prints daily, providing valuable information to the IT department. A variety of detailed reports help office workers and IT administrators make more informed and responsible print decisions.
For IT managers looking for enterprise-wide reports and usage data, Xerox Print Advisor Premium will be available for a fee. The premium version extends the benefits beyond ColorQube 9200 Series users and provides detailed data and reporting for all networked printers and MFPs as well as those directly connected to users' PCs. Administrators also can create custom end-user prompts to deliver additional information relevant to their organizations. continue reading...
A study conducted by the University of Minnesota found that the use of graphics increased the persuasiveness of a message by 47%. This is due to the fact that color graphics help people learn faster and then retain what they learned. Therefore, it is a very logical step to send out proposals and marketing materials in color.
When using color, it is crucial to use it effectively. If the graphics are related to your message then it will actually become more of a distraction than a teaching aid.
Here are some ideas to consider when creating a color proposal:
Include the Client’s Logo. By adding the customer’s logo, the proposal will automatically feel more personalized and custom. However, make sure your logo is not sized larger than the client's logo.
Incorporate the Client's Colors. By replicating the client’s colors throughout the proposal, you can easily create a sense of familiarity. As the client looks at the proposal it will feel very comfortable.
Use High Quality Graphics. When adding photos or clipart be careful not to stretch or skew the image. You don’t want the graphics to come out pixelated or blurry. continue reading...
Introduced over thirteen years ago, Xerox’s exclusive solid ink technology is not only a viable, affordable option for those companies looking to add color to their business documents, but it has also become a competitive force in the industry. Other companies have tried to compete with Xerox’s long history of color expertise, but none have come close to matching the convenience and quality offered by solid ink technology. Solid ink adds value to businesses. It is the only printing technology that can create brilliant, vibrant prints on a wide range of media. It is the easiest technology on the market to use. It is the only technology that produces minimal waste. And, with a low entry price and cost per page, solid ink printers truly give customers the most value for their money. This white paper takes a closer look at the technology that continues to make Xerox stand apart from the rest.
Today’s Business Office Office color printers need to address a broad range of applications and serve diverse teams. While one group may demand flawless rendering of complex PostScript® files and detailed photographs, another team may want fast printing of text documents or quick business presentations. The need for color and versatility is everywhere.
Considerations include: • How can I get black & white and color at the same time? • What does the typical user need to know to successfully use the printer day in and day out? • How quickly can consumables be replenished? • How many users can share the printer before print times become unacceptably long? • How well does the driver software integrate the printer into the user’s workflow? • If the printer is shared among groups, can it account for usage? continue reading...
In a tight economy, it is hard to justify spending a bunch of money on high-end advertising that may or may not bring profitable results. However, you need to continue to increase your business, so what are you options?
Your most valuable resource is your list of current clients. Clients who have already purchased a service or product from you are much more likely to purchase again. It is important to ensure your current clients are aware of all the products and services you offer.
A cost-effective way to keep your clients informed of upcoming promotions is through color statement stuffers. If you are already mailing a statement to a client, you might as well include additional information about new products or promotions.
With easy color output in many multifunction devices, you can create color inserts that double as marketing materials for mere pennies. continue reading...
Are you looking for ways to improve your business? An excellent place to start is by looking at your business processes.
Regardless of what industry you are in, paper and digital documents are the vehicles by which information flows through your business. The efficiency of this process can greatly affect the productivity of your office and ultimately, your success.
The good news is that new technology can help improve your business by streamlining the flow of information. This process enhancement can make a tremendous impact including the following: continue reading...
Background Information Technology advances sometimes come in unexpected places. To most of us, the black powder we have been adding to copiers and printers for the last sixty years doesn’t seem to have changed very much. It certainly looks the same. But looks can be deceiving. As a result of sixty years of research and thousands of patents, today’s toners flow better, store better, fuse better, and develop more efficiently, resulting in cleaner, better looking prints. But under the surface, other technological advances in toner design have also enabled better, less expensive, and safer photoreceptor and fuser materials not to mention faster and cleaner operating machines. The newest advancement in toner technology is EA toner.
What is EA Toner? EA Toner is chemical toner prepared by Emulsion Aggregation, or a chemical process used to “grow” very small, uniform particle sizes from even smaller (sub-micron) size toner components. The EA process can deliver the desired size and narrow particle size distribution required for excellent color image quality. This small size and the relative uniformity of all the articles in a particular “batch” of EA toner is more predictable than the conventional mechanical process of pulverizing extruded plastic for toner. It is also less energy intensive. Emulsion refers to the synthetic chemical process to form latex toner resin and aggregation means to bring the toner ingredient’s particles together to form the desired particle size and spherical shape.
How is it different from other toners? The conventional toner manufacturing process, consists of starting with just the right plastic, melt mixing in pigment and special ingredients, and pulverizing the resulting block of composite plastic to a fine powder. Finally, the powder still has to be processed to remove oversized chunks and ultra fine particles. This multi-step process results in non-uniform angular particles with a somewhat wide size and shape distribution. As amazing as the resulting toners were, to step up to the challenges that each new generation of xerography required, the manufacturing process still limited engineers in creating toner with all the capabilities they wanted. continue reading...
This year over 1.2 million office multifunction systems will be installed in the United States and the movement continues to grow. These systems provide printing, copying, faxing, and scanning features in one cost-effective device.
The basic logic behind these systems is obvious: it is just practical to combine these similar functions for cost savings and fewer devices to supply.
However, some of the largest reasons behind the rapid implementation of these systems extend beyond cost savings. Multifunction devices can merge with document management software to allow process automation and deliver bottom line results. continue reading...
Modernized Communication: Multifunction systems email, fax and print together. Scan to email functionality delivers paper documents securely to their recipients as email attachments. Fax routing directs incoming faxes to email addresses.
Automated Business Processes: Multifunction systems offer a convenient on-ramp to get paper onto a digital network. New capture software provides the technology for information to be read from scanned documents where it can be routed through a pre-defined workflow.
Solution Payback Assessment Accounts payable (AP) processes have traditionally been characterized by heavyvolumes of paper documentation coming from disparate locations, requiring manually intensive data entry and matching tasks. Working with Xerox Global Services, companies can significantly reduce processing costs, recover early payment discounts, prevent late payment penalties, reduce errors, and streamline audit compliance processes by incorporating automation and indexed metadata to streamline processes. The result can save companies millions annually, generating a return on investment of over 90% in three years and payback in less than 12 months.
Top ROI Value Drivers Document capture, retrieval, and information management technologies can generate bottom line economic impact through:
•Lowered transaction processing costs • Improved payment accuracy • Improved capture of payment discounts • Streamlined audit and compliance processes • Reduced IT infrastructure costs • Eliminated or reduced storage costs continue reading...
ROCHESTER, N.Y., May 19, 2010 - Last spring, Xerox Corporation (NYSE:XRX) introduced its ColorQube(tm) 9200 Series multifunction printer
(MFP) with a straightforward proposition - affordable color that lowers the environmental impact of office printing. One year later, organizations around the world say it's true - solid ink technology is making a positive impact on business and the environment.
"The technology behind the ColorQube 9200 Series, along with Xerox's marketing of the solution, has been very well-received in the marketplace," said Angele Boyd, GVP/GM, Imaging/Output/Document Solutions, IDC. "The MFP is answering a definite need for businesses worldwide and is a testimony to the benefits of Xerox's solid ink technology."
Customers using the ColorQube 9200 Series to cut costs and meet their sustainability goals include: continue reading...
CityCenter (U.S.), an urban destination of hotels and residences, spas, dining and shopping on the Las Vegas Strip, recently installed 37 ColorQube 9200 MFPs to help meet sustainability goals. The MFPs generate 90 percent less supplies waste, 9 percent less lifecycle energy and 10 percent fewer greenhouse gases than a comparable laser-based product and are located in every property in the development, including the flagship ARIA Resort & Casino. CityCenter has achieved six LEED(r) gold certifications by the U.S. Green Building Council. The solid ink MFPs are just one part of its commitment to using sustainable elements and practices to create a healthier environment at CityCenter.
Over the past several years small organizations have compiled dozens, medium-sized organizations hundreds, and large organizations thousands of printers, copiers, multifunctional devices, faxes and scanners to produce documents. These same organizations have contracted with courier services to distribute documents and invested in software applications to help manage them. Many also outsource document production and even destruction. As of 2006, Hewlett Packard has placed over 100 million laser printers in North America. Copier manufactures have installed over eight million copiers and multifunctional devices. Even with the surge of attaching documents to e-mail for distribution, faxing documents is still very popular. Two years ago FedEx bought Kinko’s. What does this marriage tell us about the connection between document production and distribution? They are a perfect match. At the time of this writing FedEx® stock is $116 per share reflecting a bullish outlook on corporate America’s appetite for outsourcing document production and distribution.
Even with the massive investments and dependence on document technology and related services, the print space in most organizations can be likened to corporate America’s junk drawer. Just like the junk drawers in our homes, print spaces are rarely managed effectively and even less rarely cleaned out and reorganized. continue reading...
Introduced over thirteen years ago, Xerox’s exclusive solid ink technology is not only a viable, affordable option for those companies looking to add color to their business documents, but it has also become a competitive force in the industry. Other companies have tried to compete with Xerox’s long history of color expertise, but none have come close to matching the convenience and quality offered by solid ink technology. Solid ink adds value to businesses. It is the only printing technology that can create brilliant, vibrant prints on a wide range of media. It is the easiest technology on the market to use. It is the only technology that produces minimal waste. And, with a low entry price and cost per page, solid ink printers truly give customers the most value for their money. This white paper takes a closer look at the technology that continues to make Xerox stand apart from the rest.
Background Information 
Solution Payback Assessment 
